In modern terms where the Roman official went wrong is to use an unpublished format (an unrecorded dialect of 9L0-509 Sanskrit) to store his information. He was then trapped by this format and forced to keep buying the software (the scribes services) at ever increasing cost. He had lost control of his own information!
In a report written for The National Archives (UK) in 2003, Adrian Brown summarises how to proceed.
The selection of file formats for creating electronic records should ... be determined not only by the immediate and obvious requirements of the situation, but also by longer-term considerations. An electronic record is not fully fit-for-purpose unless it is sustainable throughout its required life cycle. ... It is therefore highly desirable to identify the minimum set of formats which meet both the active business needs and the sustainability criteria below, and restrict data creation to these formats.
The approach of to this 9L0-402 challenge has been a strict criteria that all the 15,000+ books stored in their digital repository are stored in plain ASCII text.
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